Budgeting setup overview [AX 2012]
Budgeting configuration keys
Budgeting includes three primary configuration keys. The Budget configuration key enables basic budgeting. The Budget control configuration key adds budget control to basic budgeting. And the Public Sector configuration key adds two budget types to basic budgeting that are used by public sector organizations.
Other configuration keys might implement additional budgeting features and features that are related to budgeting requirements in specific countries/regions.
Basic budgeting includes financial dimensions that are defined for Budgeting, budget register entries, and Budgeting workflows.
Budget control is used together with basic budgeting. Budget control includes budget types for pre-encumbrances and encumbrances, budget checking for source documents and accounting journals, and features such as financial dimensions that are defined for budget control, over budget permissions for user groups, and the budget funds available calculation.
The public sector configuration includes the Preliminary budget and Apportionments budget types.
To use budget control, you must set up basic budgeting. If you are using the public sector configuration, you set it up at the same time as you set up basic budgeting.
The following sections describe the information that you should compile before you set up basic budgeting and budget control. These sections also list information that you can view for additional details.
Basic budgeting or budget control
Compile the following information before you set up basic budgeting or budget control.
Information to compile
Additional details
The financial dimensions and main accounts that will be used for Budgeting, and that can have amounts transferred either to or from them
For more information, see Define financial dimensions for Budgeting<http://technet.microsoft.com/en-us/library/hh227432.aspx>.
The currency exchange rates that must be defined, and what those exchange rates are
For more information, see Define budget exchange rates<http://technet.microsoft.com/en-us/library/hh242250.aspx>.
The budget codes that must be set up for each budget type, and which code is the default budget code
At least one budget code is required for each budget type that you want to use.
For more information, see Define budget codes<http://technet.microsoft.com/en-us/library/hh208896.aspx>.
The budget register entries that will use workflows
You assign workflows to budget codes. The budget register entries that are associated with a budget code that has an assigned workflow are automatically submitted to workflow.
For more information, see Create budget register entries<http://technet.microsoft.com/en-us/library/hh227576.aspx> and Set up Budgeting workflows<http://technet.microsoft.com/en-us/library/hh242112.aspx>.
The names of each budget model
For more information, see Create budget models<http://technet.microsoft.com/en-us/library/aa571172.aspx>.
How the budget cycles will be set up
For more information, see Define budget cycles<http://technet.microsoft.com/en-us/library/hh242103.aspx>.
The amounts that will be allocated across periods or to other financial dimension values
You can use a budget register entry to allocate a yearly budget amount across budget periods, or to allocate budget amounts to financial dimension values.
For more information, see Create budget register entries<http://technet.microsoft.com/en-us/library/hh227576.aspx>.
The financial dimensions that will have recurring amounts
You can use a recurring budget account entry to copy an amount to multiple periods for recurring expenses, such as rent.
For more information, see Create budget register entries<http://technet.microsoft.com/en-us/library/hh227576.aspx>.
The budget models that will be used in cash flow forecasts
For more information, see Create budget models<http://technet.microsoft.com/en-us/library/aa571172.aspx>.
Budget control only
If you use budget control, compile the following information in addition to the information in the previous section.
Information to compile
Additional details
The financial dimensions that should be included in budget control rules
For more information, see "Define budget control parameters" in Set up budget control<http://technet.microsoft.com/en-us/library/hh242453.aspx>.
The user groups that can post entries that exceed the remaining balance for a budget
For more information, see "Define over-budget permissions for user groups" in Set up budget control<http://technet.microsoft.com/en-us/library/hh242453.aspx>.
The source documents and accounting journals that should be enabled for budget checking
For more information, see "Select source documents for budget control" and "Select accounting journals for budget control" in Set up budget control<http://technet.microsoft.com/en-us/library/hh242453.aspx>.
The financial dimensions and accounts that must have a budget threshold, and what that threshold is
A budget threshold is the level of budget usage at which you can prevent posting or display warnings. For example, if the threshold is 80, you can warn a user during entry that 80 percent of the budget for the selected account has been used.
For more information, see "Define budget control parameters" in Set up budget control<http://technet.microsoft.com/en-us/library/hh242453.aspx>.
The formula for calculating the remaining balance of a budget
The budget funds available calculation can be defined for each legal entity instead of always using the following calculation: Original budget - Actual expenses.
For more information, see "Define the calculation that determines the budget funds that are available" in Set up budget control<http://technet.microsoft.com/en-us/library/hh242453.aspx>.
The interval, such as monthly, quarterly, or yearly, that is used to determine whether the available budget balance is sufficient to cover transactions
For more information, see "Define budget control parameters" in Set up budget control<http://technet.microsoft.com/en-us/library/hh242453.aspx>.
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