Support Alert......!!!! Budgeting with Period Allocation Keys in Dynamics AX 2009

Budgeting with Period Allocation Keys in Dynamics AX 2009

This post will introduce the concept of period allocation keys, show how
they are setup with the Period Allocation Key Wizard, and how they are
integrated with the budget.

Budgeting is important because companies need to know their actual versus
predicted forecasts for the year. Period allocation keys in Dynamics 2009
make the budgeting process easier by allowing users to create budget models
that can be used over several budget time frames. Not only do period
allocation keys duplicate the allocation data for multiple budgets, they can
also help reflect fluctuations brought on by season.

AX 2009 utilizes a wizard to guide users through the setup of Period
allocation keys. The Period Allocation Key Wizard is located at General
Ledger>Setup>Periods>Period allocation keys>Wizard button.

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The Allocation Form in the Period Allocation Key Wizard

The wizard will step through Allocation, Dimension, and Name forms. In the
Allocation form, the user selects the time between periods and how long the
periods will last. The Dimension form allows users to associate period
allocations keys to certain financial dimensions. In the Name forms, users
enter an identification key and name for the Period allocation key. Before
completing the wizard, users are presented with an overview screen to review
the Period allocation key setup and adjust the period allocation percentage
if desired.

Period allocation keys can also be manually created or copied from existing
keys. If users want to create a complex allocation key (one with widely
varying period allocation percentages), they might find it easier to edit
the percentage using the Period allocation keys lines form. This form is
accessed via General Ledger>Setup>Periods>Period allocation keys>Lines
button. The form offers a better view of the percentages and has a field
with the remaining percentage to be used in the key. Keys that have been
created with the Copy button can be edited in the same manner.

Once the Period allocation keys have been created, applying them to budgets
is a snap. To apply Period allocation keys, select from General
Ledger>Ledger budget>General tab.